People Coordinator (Project)

JOB CONTEXT & PURPOSE

Collaborating with our global People & Talent (HR) team and Program Managers in Islamabad, Pakistan, to deliver comprehensive HR services to the programs team. Key responsibilities include managing recruitment, overseeing contract administration, implementing HR processes, and maintaining accurate HR documentation in compliance with company policies. Additionally, this role will act as the primary contact for system-related queries from program teams and will oversee the onboarding and offboarding processes for program staff.

KEY RELATIONSHIPS

The position will report to People Partner – Pakistan and will collaborate with below teams.

• People & Talent Team

• Program Managers

• Program Associates / Consultants

• Finance Team

• OS and IT Teams

KEY TASKS

• Provide dedicated HR support to program(s) by managing end to end recruitment process (job descriptions, advertising, shortlisting, scheduling and planning of interviews).

• Manage staff life cycle from onboarding, progression to offboarding e.g. arranging buddy, probation, end of contracts etc.

• Prepare and process HR documents, such as employment contracts / extensions, letters and other employee-related paperwork.

• Coordinate employee training and development programs, as per program requirements.

• Facilitate the annual performance review process with the program and provide policy guidance to the PMs, wherever necessary.

• Respond to employee inquiries regarding HR policies, procedures, and programs.

• Support the Program and P&T team with employee relations issues, including conducting investigations and preparing documentation.

• Provide training support to users on the usage and functionalities of the HRIS like profile creation, leave management, expenses and time entries and performance management.

• Maintain and update employee records in the HRIS, ensuring accuracy and compliance with company policies and client requirements.

• Support the Project and Finance teams in responding to auditors' queries/requests relating to People & Talent.

• Liaise as necessary with colleagues in various business services functions on any relevant matter.

KEY ACCOUNTABILITIES

• Timely and high-quality recruitment

• Efficient onboarding process

• Accurate employee records management

• Accurate and timely HR reporting

• Effective employee relations

Minimum Requirements:

• Master's degree in Human Resources Management or Business Administration, or a related field is desirable. Undergraduate degree in Human Resources Management or a related field.

• At least three years of HR experience preferably with a company working in international development space. · Proven experience of managing recruitment life cycle for a variety of roles and overall general people support.

• Collaboration and teamwork · Personal impact and effectiveness · Quality and accountability · Continuous improvement · Communication and knowledge management

• Familiarity with Adam Smith International's mission and work. · Basic understanding of the development sector, including relevant technical areas or geographical regions related to the role.

• Excellent oral and written English · Excellent numerical ability with a focus on financial awareness and ability. · Commercial acumen. · Computer literacy with Microsoft Office products. · High level of reasoning and problem solving ability.

• High level of emotional intelligence in the following areas: self-awareness, social awareness, self-management, relationship management. · Excellent relationship building skills. · Proactive, self-starter, resourceful. · Open-minded, flexible approach to problem-solving.

About ASI

ASI (Adam Smith International) is a global advisory company that works locally to transform lives by making economies stronger, societies safer, and governments more effective. We work on behalf of governments, foundations and companies that share our ambition to take on the big challenges facing the world. They come to us to develop strategies and to design, deliver and evaluate programmes that, in turn, stimulate economic growth, stability and good governance.

For nearly three decades in almost 100 countries, we have been working in partnership with governments, the private sector and civil society in countries at all stages of development.

Our core team of staff and technical experts, in multiple offices around the world, ensures the quality of delivery and high ethical standards that we and our clients require. We bring together a global network of specialist experts, who contribute their experience and know-how, where and when it is needed.

Company-wide, both our pipeline of business opportunities and portfolio of programmes are growing. We want to recruit high calibre candidates to support the continued growth and delivery of our global portfolio against the quality and high ethical standards that we and our clients require. This is an exciting time to join Adam Smith International and become part of a team of bright, dynamic and committed people, determined to transform lives for the better.

ASI is owned and operated by its employees. We are committed to corporate integrity and a triple bottom line of social, environmental and financial performance. ASI is a registered B Corp, one of the highest-ranking B Corps in the UK on its measure of positive social and environmental impact.

What we Offer You

Our people are at the heart of our strategy and our decisions. We offer a competitive salary and benefits package, a dynamic and friendly team environment, the opportunity to support a highly successful portfolio of programmes, and support to develop your skills and progress in your career. The diversity of our workforce makes ASI a great place to work, more creative and resourceful, and underpins strong partnerships. We keep a sharp focus on diversity and inclusion, including through our Equality Action Plan and our Diversity and Inclusion Committee, and through leadership from our Executive Team and oversight by our Board.

We recognise the importance of your life outside of work. We are proud to support flexible working arrangements, and commit to make a success of flexible working arrangements wherever possible. We’ve built a culture to reflect our values, full of likeminded professionals who are smart, passionate and great at what they do. This is an exciting role managing a number of interesting and innovative programmes and with considerable growth potential within ASI.

ASI is committed to continually improving the diversity of our workforce through the attraction, retention and development of a diverse range of talented people. We want people to be comfortable bringing their whole self to work and recognise that inclusion brings further opportunities for innovation and creativity.

Please note that you are submitting a speculative application. Should your skills and experience align with any current or future opportunities, we will contact you. We will be contacting only the shortlisted candidates.

The last date to apply for the role is January 5th, 2025.