Project Accountant

JOB CONTEXT & PURPOSE

The Project Accountant's responsibilities include managing and analysing project finances within ASI's systems in accordance with client guidelines, setting up project/workstream structures, processing transaction data, conducting month-end reporting and project analysis, and leading internal and external audits. Additionally, the role involves ensuring the accuracy of project data within the central finance systems, reviewing the monthly billing process, supporting project managers in raising sales invoices, and competently completing financial

duties.

KEY RELATIONSHIPS

Internal:

• Head of Financial Planning and Reporting

• Finance & Operations Manager

• Head of Region

• Project Managers (PMs), Team Leaders, Project Directors (PDs) and Budget Holders

• Shared Services Team

• Internal Auditors

• In country staff

External:

• Banking partners

• External auditors

KEY TASKS

PROGRAM FINANCIAL MANAGEMENT

• When and if needed, to support PMs to construct project structures within ASI Operating System to best meet stakeholder needs.

• Where and when necessary, assist Project Managers with project amendments and in managing Purchase Orders (POs)

• Support Project Managers with monthly sales invoices.

• Review of monthly billing transactions including ensuring all financial transactions comply with client’s requirements, with appropriate feedback mechanism.

• Where a project does not have a dedicated finance officer, act as the lead contact for any external and internal project audits.

• Responsible for ensuring strict adherence to finance and client deadlines for their own project portfolio.

• Reconciliation of project performance as needed including monthly reporting on allocated project portfolio WIP and margin performance.

• Support BD team with project costing to ensure all recoverable costs have been captured in bid proposal.

• Post Award review – collaborate with PMs to review and conduct a thorough examination and analysis of the final award details to understand the terms, conditions, and expectations stipulated in the contract, such as allowable and disallowable costs.

• Post Project review with Project Manager to ensure all costs have been captured and accounted for to ensure smooth project closure.

• Support Project Managers with budgeting and forecasting process.

• Business Partner with Program Delivery and Finance teams.

• Support Project Managers with any other ad-hoc financial tasks, or reporting requirements that may arise during the project lifecycle.

CORPORATE FINANCIAL SUPPORT

• Where required, on an exception basis to expedite urgent payments or as workload capacity demands, support upload of accounts payable, including compliance with relevant expenditure and payment controls..

• Participate in internal audits and assurances

• Support compliance matters with banking partners and government, and other related day to day matters

KEY ACCOUNTABILITIES

• Accountable for their own portfolio Budget and Forecast oversight.

• Accountable for their own portfolio project financial reporting.

• Accountable for adherence to relevant bookkeeping standards, client requirements and company policies.

• Accountable for holding trouble-shooting training sessions for PMs / local staff as identified with PDs.

• Accountable for their own portfolio project data accuracy and documenting transactions by providing backups.

MINIMUM REQUIREMENTS

• The ideal candidate would possess certificate in bookkeeping / studying towards accountancy qualification / a degree in accounting from a renowned institute.

• Should have at least 05 years of experience of project accounting, ideally with an international consultancy firm.

• Has experience with various ERP and Accounting systems.

• Profiecient in Microsoft Excel.

• Proven track record in a corporate, highly professional environment.

• Exposure of senior stakeholder engagement.

• Understanding of the overall role in a client funded project, finance functions in an international development company and the ability to handle sensitive situations with confidentiality.

About ASI

ASI (Adam Smith International) is a global advisory company that works locally to transform lives by making economies stronger, societies safer, and governments more effective. We work on behalf of governments, foundations and companies that share our ambition to take on the big challenges facing the world. They come to us to develop strategies and to design, deliver and evaluate programmes that, in turn, stimulate economic growth, stability and good governance.

For nearly three decades in almost 100 countries, we have been working in partnership with governments, the private sector and civil society in countries at all stages of development.

Our core team of staff and technical experts, in multiple offices around the world, ensures the quality of delivery and high ethical standards that we and our clients require. We bring together a global network of specialist experts, who contribute their experience and know-how, where and when it is needed.

Company-wide, both our pipeline of business opportunities and portfolio of programmes are growing. We want to recruit high calibre candidates to support the continued growth and delivery of our global portfolio against the quality and high ethical standards that we and our clients require. This is an exciting time to join Adam Smith International and become part of a team of bright, dynamic and committed people, determined to transform lives for the better.

ASI is owned and operated by its employees. We are committed to corporate integrity and a triple bottom line of social, environmental and financial performance. ASI is a registered B Corp, one of the highest-ranking B Corps in the UK on its measure of positive social and environmental impact.

What we Offer You

Our people are at the heart of our strategy and our decisions. We offer a competitive salary and benefits package, a dynamic and friendly team environment, the opportunity to support a highly successful portfolio of programmes, and support to develop your skills and progress in your career. The diversity of our workforce makes ASI a great place to work, more creative and resourceful, and underpins strong partnerships. We keep a sharp focus on diversity and inclusion, including through our Equality Action Plan and our Diversity and Inclusion Committee, and through leadership from our Executive Team and oversight by our Board.

We recognise the importance of your life outside of work. We are proud to support flexible working arrangements, and commit to make a success of flexible working arrangements wherever possible. We’ve built a culture to reflect our values, full of likeminded professionals who are smart, passionate and great at what they do. This is an exciting role managing a number of interesting and innovative programmes and with considerable growth potential within ASI.

ASI is committed to continually improving the diversity of our workforce through the attraction, retention and development of a diverse range of talented people. We want people to be comfortable bringing their whole self to work and recognise that inclusion brings further opportunities for innovation and creativity.

Please note that you are submitting a speculative application. Should your skills and experience align with any current or future opportunities, we will contact you. We will be contacting only the shortlisted candidates.

The last date to apply for the role is January 5th, 2025.