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Project Manager

  • On-site
    • Lilongwe, Central Region, Malawi
  • Project Positions

Job description

Position Title: Project Manager 

Location: Malawi 
Reporting to: Project Director

Type: Associate Consultant/ Staff 

Duration: Full time 

Start Date: ASAP 

 

I. Background and Context 

The Malawi Anti-Corruption Civil Society Support (MACCSS) programme (August 2024-March 2026) led by Adam Smith International (ASI), aims to enhance accountability and transparency for better service delivery. The programme will engage civil society, private sector, media, and state agencies to co-develop interventions that strengthen accountability systems and empower citizens in the democratic process. 

To achieve its aims, MACCSS will focus on creating a broad-based coalition with actors across the government, civil society, media and private sector. Through a combination of strategic capacity building activities, civic awareness, and advocacy interventions, MACCSS will improve compliance with and strengthen Malawi's anti-corruption framework. In addition, MACCSS will coordinate with other international donors and partners to ensure the project's activities are complementary, non-duplicative and leverages opportunities to engage with other programmes and maximise impact. 

The programme aims to deliver its actions flexibly and adaptively, ensuring interventions are demand-driven, gender sensitive, context-responsive, and adaptive to emerging opportunities. 

 

II. Role 

The Project Manager will be responsible for overseeing the day-to-day implementation of MACCSS, ensuring effective delivery of activities, management of resources, and achievement of programme objectives. They will work closely with the core team, short term technical experts, and implementing partners to coordinate the operational success of MACCSS.  

 

Job requirements

III. Responsibilities 

 

Project Management and Reporting: 

  • Lead project implementation and coordination processes, including financial management, risk management, and reporting 

  • Monitor the workplan, supporting and holding the Team Leader accountable for delivery 

  • Ensure optimum consultant inputs and achievement of desired results through regular performance reviews with the Team Leader, tracking consultant burn rates, and escalating performance issues to Project Director as needed 

  • Support Project Director and Team Leader in formulating workplans and delivery plans 

  • Develop and agree reporting templates with FCDO, submitting regular reports in collaboration with Team Leader and Project Director 

  • Brief donors regularly on implementation progress through formal reporting (Inception Report, Quarterly Reports, Annual Review) and provide updates on major issues and bottlenecks on an ad hoc basis 

  • Assist in the compilation of final reports focusing on progress against logframe milestones and targets 

  • Serve as Line Manager to Finance and Grants Manager and Office Manager 

 

Financial Management and Risk Management: 

  • Monitor and analyse programme costs with the Finance and Grants Manager, maintaining detailed knowledge of MACCSS budget and contract 

  • Oversee the complete client invoicing cycle including processing invoices, tracking payments, managing supporting documentation, and ensuring compliance with payment schedules 

  • Lead on MACCSS budget development and coordinate quarterly reviews with all stakeholders, providing accurate financial forecasting and early communication to donors on changes 

  • Manage implementing partners’ financial oversight including budget analysis, expenditure tracking, capacity building, and payment request approvals 

  • Maintain oversight of project resources through staff time tracking, timesheet management and approval, and administration of ASI's OS financial management system 

  • Serve as focal point for programmatic risk management, maintaining risk matrix and ensuring timely reporting of any incidents to donors and Project Director/Team Leader 

 

Stakeholder Management and Coordination: 

  • Coordinate with implementing partners 

  • Facilitate effective communication and collaboration among programme partners 

  • Support development of strategic partnerships to enhance programme impact 

  • Represent MACCSS at relevant forums and meetings 

  • Ensure strong working relationships with donors 

 

IV. Qualifications and Skills 

  • University level degree in Political Science, International Development, International Relations, Public Policy, or related field 

  • Excellent writing skills 

  • Strong Excel and financial management skills 

  • Fluency in English 

  • Ability to work independently and as part of a team in a fast-paced environment 

 

V. Reporting 

The Project Manager reports to the Project Director and works closely with internal and external stakeholders.  

 

 

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